1.1. Identify legislation and codes of practice that relate to handling information in care settings

Course- Level 3 diploma in care (RQF)

Unit 9 – Promote Effective Handling of Information in Care Settings

L.O 1 – Understand requirements for handling information in care settings

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1.1. Identify legislation and codes of practice that relate to handling information in care settings

When you hold a position as a care provider, you have access to the sensitive data of others. Therefore, you must know federal regulations and best practices for collecting, keeping, and sharing personal information. Credibility in the public’s eyes is also possible if an organization does not adhere to information handling law. Fines and harm to their reputation are also possible as a result.


To protect all users’ data, the Data Protection Act and General Data Protection Regulations were created. Currently, the most significant pieces of data protection law that regulates information storage, protection, and exchange include the Data Protection Act 2018 and the UK General Data Protection Regulations (UK-GDPR).

The DPA is responsible for implementing data protection regulations in the UK. It was first released in 1984, and it has been constantly modified to keep up with technological advances ever since. The newest iteration came into effect in 2018 and was subsequently modified in January of the following year after the United Kingdom departed from the European Union (EU).

In order to bring the UK in line with EU data protection regulations, the General Data Protection Regulation (GDPR) was implemented in 2018. The GDPR, which is scheduled to come into force on January 1, 2021, when the UK exits the EU, takes force from this day forward. For the most part, EU-GDPR impacts the whole EU (the EU is EU-GDPR), and UK-GDPR is UK-GDPR, which is the UK’s implementation of EU-GDPR.

The DPA governs how an individual’s personal information can be used and how an organization can safely hold and manage its data by ensuring that personal information is kept secure, accurate, and up-to-date. In order to maintain that it can only be used for a single purpose, the data was first gathered and erased as soon as it was no longer needed.

The fundamental concepts of the DPA include

The fairness, integrity, and transparency of data collection, use, and dissemination must be gathered exclusively for the stated purpose. It is important for the organization to know what it intends to do with the data. All data subjects must be made aware of what information is being gathered.

Purpose limitation supports the prior idea: data should only be utilized for the particular purpose intended. Reduction of personal data acquisition – just the essential quantity of personal data should be obtained for the project’s intended purposes.

Accuracy — data must be accurate and up-to-date, and mechanisms must be in place to identify and fix mistakes.

Data retention periods should be established. Data should be removed after it is no longer needed for its original purpose or the individual has requested that it be wiped (their right to be forgotten).

Data security is important. Data should not be accessible or erasable by unauthorized users.

Compliance — to show that an organization complies with data protection regulations, they must establish that they have met their requirements.

The Freedom of Information Act

The Freedom of Information Act, introduced in 2000, gives people the right to seek certain types of information kept by public bodies, such as the government, local authorities, the police, and medical facilities. This does not apply to private corporations and non-profit organizations.

It also allows people to look at anything published about them, and if you work for a public institution, you must be aware that whatever you write about a person might be read by them in the future. To fulfill these requirements, you must ensure that everything you document is correct and professional.

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