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OTHM Level 4 Unit Managing Digital Information (J/650/3386) Assignment Brief 2026
| University | OTHM Qualifications |
| Subject | Managing Digital Information (J/650/3386) |
Unit Managing Digital Information Assignment Brief
| Qualification | OTHM Level 4 Diploma In Information Technology |
| Qualification Number | 610/1191/5 |
| Unit Reference Number | J/650/3386 |
| Unit Title | Managing Digital Information |
| Unit Level | 4 |
| Number of Credits | 20 |
| Total Qualification Time (TQT) | 200 hours |
| Guided Learning Hours (GLH) | 80 hours |
| Mandatory / Optional | Mandatory |
| SSAs | 6.1 ICT practitioners |
| Unit Grading Structure | Pass/Fail |
Unit Aims
The aim of this unit is to show how communications, knowledge and information can be improved within an organisation including making better use of IT systems. Learners will understand the interaction between communications, knowledge and information. The unit also explores how IT systems can be used as a management tool for collecting, storing, disseminating and providing access to knowledge and information.
Learning Outcomes, Assessment Criteria and Indicative Content
| Learning Outcomes- The learner will: | Assessment Criteria- The learner can: | Indicative Content |
|---|---|---|
| 1. Understand how to assess the digital information needs of an organisation. | 1.1 Assess various digital information held by organisations. 1.2 Evaluate the information systems used for managing digital information 1.3 Assess internal and external sources of digital information. | ● Sources: internal and external, primary and secondary, formal and informal, team workers, customers and other stakeholders. ● Types: qualitative and quantitative, tacit and explicit, official and unofficial, policy and opinion. ● Software systems ● Non digital systems ● Stakeholders ● Information flows ● Information asset register ● Third parties |
| 2. Understand information processes in an organisation. | 2.1 Describe existing information processes for a given department within an organisation. 2.2 Design a process map. 2.3 Determine benefits and limitations of existing processes. 2.4 Justify areas of improvement for processes in any areas of a business. | ● Information flow ● Documents used ● Linked processes ● Types: meetings and conferences, workshops and training events, internet and email, written, telephone, video conferencing, one-to-one meetings. ● Flow of data ● Symbols ● Related documents referenced ● Reliance of human processing ● Errors ● Bottlenecks ● Ease of use ● Duplication of work ● Clear justification of decisions based on evidence and facts ● Approaches: structured and coordinated, planned, formal and informal. ● Strategy: advantages, disadvantages; informal, face-to-face, formal in writing, emotional, intelligence. ● Mapping of current process to new process ● Identifying areas for improvement or automation ● Reducing human error |
| 3. Understand compliance and regulations associated with digital information. | 3.1 Explain the laws and regulations associated with managing digital information. 3.2 Assess how to ensure organisations are compliant when managing digital information. 3.3 Explain the impact of being non compliant with laws and regulations. | ● General Data Protection Regulation (EU) (GDPR) ● Fees from Information Commissioner’s Office(ICO) ● Compliance and regulations when managing digital information such as GDPR and how long digital data can be kept for (retention periods) ● How to manage the retention of digital information, ● An awareness of current national and international legislation including Data Protection Act 2018, Computer Misuse Act 1990, equal opportunities, health and safety. ● Current approaches to tendering; copyright and licensing issues. ● Approaches to capturing information inside an organisation and its purpose i.e., information asset register, records of processing activities ● Financial ● Reputational ● Data breaches |
| 4. Be able to improve digital information systems for an organisation. | 4.1 Explain existing approaches to the collection, formatting, storage and dissemination of information and knowledge in an organisation. 4.2 Recommend a strategy to improve the collection, formatting, storage and dissemination of information and knowledge. 4.3 Implement an improvement to access of information and knowledge in an organisation. | ● Type: hard and soft, websites and mailings, access and dissemination. ● Style: trends and patterns, diagrams and text, consistent and reliable, current and valid; legal and confidential. ● SMART Goals |
Assessment
To achieve a ‘pass’ for this unit, learners must provide evidence to demonstrate that they have fulfilled all the learning outcomes and meet the standards specified by all assessment criteria.
| Learning Outcomes to be met | Assessment criteria to be covered | Type of assessment | Word count (approx. length) |
| LO1, LO2, LO3 | All ACs under LO1, LO2, LO3, LO4 | Coursework | 1800 words |
| LO4 | All AC’s under LO4 | Presentation | Presentation and 700 words |
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